High Noon Western Americana Show Dealer Information

We hope you're planning your best Show ever in January, 2008!  If you haven't yet applied to participate in this year's Show, it isn't too late! Just download a Dealer Application and send it in.

We've added something extra special this year. Read on!

Our ads have gone out to Cowboy, Indian, and Art Magazines from coast to coast, and Phoenix radio and TV stations are ready to pull in local crowds as well, accessing both Spanish and English markets. This type of advertising has had measurable, positive results, and we are pleased to bring it to the High Noon Show & Auction.

You have helped solidify the High Noon reputation in Phoenix, a crossroads of Western American cultures. Not only do customers love your merchandise, they can't help loving Phoenix in January. The combination of outstanding weather and a variety of activities and events in the vicinity should once again bring an excellent crowd. We are expecting up to 2,000 attendees this year.

This year we’re very excited that the auction preview & auction will be held in the same building as the show. The auction preview and auction will be just off the South Lobby. We hope this will be more convenient for everyone.

| 2008 Show Dealer Application |

Dealer Information

Dealers, please take a few moments to read the Dealer Information below so you are up-to-date on all plans. There's a lot to read, but you'll be glad you can quote it all should there be a test.

| 2008 Antique Show Dealer List and Floorplan PDF |
| Download Dealer Information Brochure PDF |

Show Location:
Phoenix Convention Center (PCC), formerly known as Phoenix Civic Plaza
Exhibit Halls "F" & "G" (formerly known as "D" & "E")
33 S. 3rd St
Phoenix, AZ  85004
(Major cross streets - Monroe to Jefferson, 2nd to 5th Street)
View Map

Convention Center Floor Map, Downtown Phoenix Parking Map, Downtown Freeway Map, etc.
http://copwww05.phoenix.gov/webpmo/portal/mapgallery.asp

Schedule

Thursday - January 24, 2008 - PCC: South Lobby
Dealer Packet Pick-up - 10:00 a.m. - 7:00 p.m.
Auction Preview Open - 10:00 a.m. - 7:00 p.m.

Friday - January 25, 2008 - PCC: F&G / South Lobby
Dealer Drop-off, Park, Set-up - 8:00 a.m. - 6:30 p.m.
Show Open for Benefit - 6:30 p.m. - 9:00 p.m.
Auction Preview Open - Public: 9:00 a.m. - 5:00 p.m. & Benefit: 6:30 p.m. - 9:00 p.m.

Saturday - January 26, 2008 - PCC: F&G / South Lobby
Show Open to Dealers - 8:00 a.m. - 9:00 a.m.
Show Open to the Public - 9:00 a.m. - 4:30 p.m.
Auction Preview - 9:00 a.m. - 4:30 p.m.
Auction - 5:00 p.m. sharp

Sunday - January 27, 2008 - PCC: F&G / South Lobby
Show Open to Dealers - 9:00 a.m. - 9:30 a.m.
Show Open to the Public - 9:30 a.m. - 4:00 p.m.
High Noon Dealers are not permitted to pack up and leave before closing on Sunday

Friday Night Event
January 25, 2008
South Lobby
6:30 p.m. - 9:00 p.m.
CLICK HERE to view the website

We are very excited to share with you the new event we've added to our 2008 High Noon Western Americana weekend. We're calling it "High Noon After Dark...A very special benefit for the Phoenix Art Museum." It begins Friday evening after dealer set up. The show will be open during the benefit, from 6:30-9:00p.m. We plan on attracting more collectors from all over the Valley of the Sun, who support the museum and Western Americana.

Here's how it's going to work: Friday afternoon Non-Exhibiting Exhibitors (the folks that pay to come in with the dealers at 8am) & Early buyers (the folks that pay to come in at 11:00 a.m.) will be asked to leave the show at 5:00 p.m. If they would like to attend the benefit, they may purchase a ticket in the lobby, $85 per person.

You, our dealers, will have the choice to stay to continue setting up your table(s) or booth, or leave & take a break until 6:30 p.m. The house lights will come on about 6:15 p.m., and the show doors will open @ 6:30 p.m. Your "dealer" badge will allow you to come & go in and out of the show during dealer set up, the benefit, and the weekend.

During the evening benefit the High Noon Auction Preview will also be open, there'll be live entertainment, a free appraisal clinic, a beautiful display of works by famed whittler, Andy Anderson, and yummy catered food both in the lobby & in the show, for you & our attendees.

If you would like to volunteer your expertise for about an hour at the free appraisal clinic (Friday night only), please let us know, and we'll get you scheduled.

We're planning on adding PBS (Public Broadcasting System) to our list of advertisements, doing four spots in January, during the popular Antiques Road Show. Don’t you love seeing your dealer friends on television?

We hope this benefit will be a big success for all & that it will become an annual event.

Table & Booth Pricing

Tables:
8' x 21⁄2' - $210 each
Important: See "Table Dealers" for 2008 rules & regulations

Booth Prices:
8' x 10': $725
8' x 12': $875
8' x 16': $1025
8' x 20': $1175
8' x 24': $1550
8' x 30': $1950
Important: See "Booth Dealers" for 2008 rules & regulations

Electricity:
For 8' x 10' through 8' x 16' booth: $110
For 8' x 20' or larger: $130
For showcase(s), if that's all you're lighting: $110

Lighting (determined by booth size):
8' x 10' & 8' x 12' - 7 bulbs: $125
8' x 16' - 10 bulbs: $175
8' x 20' - 14 bulbs: $225
8' x 24' - 17 bulbs: $275
8' x 30' - 21 bulbs: $325

Showcases:
Counter 70"w x 18"d x 37"h: $225
Tall 72"w x 17"d x 70"h: $275 (Available in wall or see thru)
Sizes may vary slightly

Paper Color Choices (Gratis):
Black
White
Sand
Russet (Brownish Red/Rust)
Deep Green
Leaf Green
Midnight Blue
Gray
Salmon

Plus two new colors:
Nutmeg ((Looks like a latte . . . yum)
Charcoal (Dark Gray)

Paper will be fire retardant as per the Fire Marshal

Required

Taxes & Licenses:
The following Arizona State and City agencies will contact you regarding licensing. If you wish to get the form yourself please do the following:

*State:
Arizona Dept of Revenue Transaction Privilege Tax Application is $12. If you do not already have one, download the state form @ www.azdor.gov; click on Transaction (Sales) & Use Tax; click on “Form for Special Event Licensing”; fill out form and send check for $12 payable to Arizona Dept of Revenue. For those not computer savvy or are having difficulties downloading the form, please contact Michelle Holman #480-545-3530 Mholman@azdor.gov. *Please do not send in your form and payment until after 8/01/07. If you send it before this date, it will not get processed.

*City:
Application for Temporary Transaction Privilege (Sales) Tax License is $25/year. If you do not already have one, download the form @ http://phoenix.gov/PLT/licsvcs.html; under City Sales Tax (Privilege Tax), click on “forms”; find “Application for Temporary Transaction Privilege (Sales) Tax License”; fill out form; send check for $25 payable to City Treasurer, City of Phoenix, PO Box 2005, Phoenix, AZ  85001-2005 OR for those not computer savvy, call Beth Ogden #602-534-9565 beth.ogden@phoenix.gov.

*Please note when filling out the state & city forms, only use your physical address. They will NOT accept a PO Box as your address.

Please do not send in your state form and payment until after 8/01/07
| Arizona Department of Revenue - Transaction Privilege Tax Application |

| City of Phoenix - Application for Temporary Transaction Privilege (Sales) Tax License |

General Information

Contracts:

1. Signed contracts with $100 non-refundable deposit, due to High Noon by end of day, July 31, 2007.
2. Contracts received after the due date will be assigned on a first-come, first-served basis, subject to availability and not guaranteed. No Exceptions!
3. If Audrey has your current phone number, she will try to give everyone ONE reminder call.
4. Please notify High Noon with any change of address or phone number.

Cut off Dates:

1. Last date to make any changes in booth or tables: July 31, 2007;
2. Last date to make badge changes: August 31, 2007; After August 31st, you will have an opportunity to make any necessary badge changes at dealer packet pick-up, on-site, in January, at the show. However, these badges will be handwritten, not typed.

Confirmation Packets: To be mailed Winter 2007.

Dealer Packet pick-up:
Thursday, January 24, 2008 - PCC / South Lobby: 10:00 a.m. - 7:00 p.m.
(Cash, Check, or Charge)
OR
Friday, January 25, 2008 - PCC/ Between docks F&G: 8:00 a.m. - 6:30 p.m.
(Cash or Check only/ No credit card machine on the dock)
*All vehicles must be out of the exhibit hall by 5:30 p.m.; Large dock doors will close @ 6:00 p.m. If we have inclement weather, we may opt to close them earlier.

Bidder Registration for Auction - PCC: South Lobby:
Thursday, January 24, 2008 - 10:00 a.m. - 7:00 p.m.
Friday, January 25, 2008 - 9:00 a.m. - 5:00 p.m. & 6:30 p.m. - 9:00 p.m. (during the benefit)
Saturday, January 26, 2008 - 9:00 a.m. - 4:30 p.m. 

| Transaction Privilege Tax Exemption Certificate |

Load-in / Dealer set-up @ PCC:
Friday, January 25, 2008 - 8:00 a.m. - 6:30 p.m.
As of this writing, the plan is for you to drive directly to the Marshaling yard in the "Convention Center East Garage" (formerly known as CPEG), located across the street from the docks. Enter the garage from Washington or Jefferson. You will be directed to the docks from there. If this plan changes (it's all up to the convention center), we will post all new information here on our website, prior to the show.

High Noon Dealer / Show Hours @ PCC:

Friday, January 25, 2008
            Dealer set-up: 8:00 a.m. - 6:30 p.m.
            Show open for benefit: 6:30 p.m. - 9:00 p.m.

Saturday, January 26, 2008
            Dealers: 8:00 a.m. - 9:00 a.m.
            Public: 9:00 a.m. - 4:30 p.m.

Sunday, January 27, 2008
            Dealers: 9:00 a.m. - 9:30 a.m.
            Public: 9:30 a.m. - 4:00 p.m.

Table Dealers:

We encourage all of you to comply with the following 2008 show rules. These rules apply to EVERYONE. Absolutely NO exceptions! If you choose not to follow the rules, then WE may not be invited back, and nor will you be.

1. You are not permitted to pack up and leave before closing on Sunday;
2. The space in front of & behind your table is an AISLE;
3. There should be nothing in front of your table, and;
4. There should be nothing behind your table except your chair(s), wheelchair(s) or scooter(s);
5. A booth MAY NOT be created behind your table. If you know that you absolutely cannot get all of your merchandise “on” or “in place of” an 8’ x 2.5’ table, please consider bringing less merchandise or sign up for a booth;
6. If you have LARGE items such as saddles, furniture, or clothing racks, you may place those items “in place of” your table, staying within your 8’ x 2.5’ boundary;
7. You MAY NOT bring your own table(s) or move the existing table(s) to change or create your own space. This goes for everyone, including those on end caps;
8. The decorator places the tables to our specifications to match our floor plan. This floor plan had to be approved, in advance, by the Fire Marshal, prior to set up. Any changes in the floor plan have to go through High Noon, the Fire Marshal, and the decorator, otherwise we are all at risk;
9. You may have sturdy display shelves or gun racks “on” your table, as long as they do not exceed 4’ up from the tabletop, and do not exceed the length (8’) or width (2.5’) of your table;
10. In consideration of your High Noon neighbors & attendees, walls, dividers, display stands, free standing shelving units and tables on top of tables will not be permitted;
11. If you choose to display your rugs or blankets on your table(s), please make sure you have a fire retardant table cover underneath them;
12. As per the Fire marshal, empty cardboard boxes and wood crates must be stored away from the exhibit hall: either outside on the docks or in your vehicle. (Write your name in bold letters on each box and/or crate if you plan to place them on the docks).

Booth Dealers:

We encourage all of you to comply with the following 2008 show rules. These rules apply to EVERYONE. Absolutely NO exceptions! If you choose not to follow the rules, then WE may not be invited back, and nor will you be.

1. You are not permitted to pack up and leave before closing on Sunday;
2. Your merchandise, tables, chairs, displays, etc may not “spill out” into the aisles, as per the Fire Marshal;
3. When planning your booth layout, remember to allow room inside your booth for your chair(s), etc.
4. If you’re on an end booth or on an end cap, you may use your outside wall(s) to display flat items like paintings, rugs, blankets, etc, but you may not place items on the floor outside of your booth, no matter where your booth is located.
5. If there is an empty booth space next to you, it may be due to fire regulations & not an unsold space, so please wait until you are invited to place your merchandise in it before doing so. Also, if there are tables, chairs or showcases in an empty booth, do not assume they are for the taking. Please check with High Noon staff first.
6. If you choose to display rugs or blankets on your table, please make sure you have a fire retardant table cover underneath them;
7. As per the Fire Marshal, empty cardboard boxes and wood crates must be stored away from the exhibit hall: either outside on the docks or in your vehicle. (Write your name in bold letters on each box and/or crate if you plan to place them on the docks)
8. If you’re sharing a booth with someone:
   1. On your contract: Please include your partner(s) name & business name (as they’d like it to appear in the High Noon auction catalog AND on their booth sign) Spelling counts!
   2. It is your responsibility to share all information, including rules & regs with your partner(s). You can do this by directing them to our website.

Table Covers:
If you choose to display rugs or blankets on your table, please just make sure you have a fire retardant table cover underneath them. No bare tables please! Remember that the covers are required (by the Fire Marshal) to be fire retardant and will be available for rent at the show on a first-come, first-served basis (6’ & 8’; black only; approximately $20 each). If you would like to purchase your own fire retardant table covers, contact the Collector’s House. #800-448-9298 or #732-388-2649 or visit www.collectorshouse.com

Trash:
Please place your trash in appropriate receptacles. You may not leave trash on the floor or on tables. If you need a garbage bag, please come to the show office.

Non-Exhibiting Exhibitors:
Friday @ 8 am enter via dock "F" or "G" on foot, from 5th Street; When you reach the docks, follow signs to "Dealer Packet Pick-Up" which will be set up outside, weather permitting, between the two docks;  $100 per person. Your NEE badge will get you in Friday 8-5, and Saturday and Sunday, same as dealer hours. (If a NEE would like to come to the Friday night benefit, they may purchase tickets in the Lobby on Friday.)
*Please note the $100 for the NEE badge is about half the cost of a dealer table at our show.

Early Entry:
Friday @ 11:00 am; Enter via South Lobby ONLY (not the docks); $40 per person; Your VIP Badge is good for Friday 11-5; Bonus: Wear your VIP Badge the whole weekend to enter "free" Saturday & Sunday, same as dealer hours. (If Early Entry people would like to come to the Friday night benefit, they may purchase tickets in the Lobby on Friday.)

Walking Downtown:
If you would like a safety escort to walk with you anywhere in the Copper Square area (ie the show, auction preview, auction, your hotel or to a restaurant) you may call to request a Copper Square Ambassador. These folks are available Monday-Friday, 6:30am to 11:00 pm, and Saturday & Sunday, from 8am to 11:00pm. #602-495-1500 or www.coppersquare.com/about/ambassadors/

Show Office:
Located in Exhibit Hall "F".
If you need assistance, please come to the show office.

Hotel Info:
Hyatt Regency at Civic Plaza
122 N. Second Street
Phoenix, AZ 85004
Reservations: (800) 233-1234 (ask for the High Noon Group Rate)
Main: (602) 252-1234
Make a Reservation Online: http://phoenix.hyatt.com/groupbooking/phxrplhni2008
Mapquest link

Hyatt Benefits:

• Breakfast coupons for up to 2 people per day for a full breakfast buffet in or near the Terrace Cafe' Restaurant, inclusive of tax and gratuity
• Special parking rate
• Special "High Noon" group rate
• Closest Hotel to the show
• Socialize with your friends

Ask for the High Noon Group Rate:
$149 Single Occupancy
$149 Double Occupancy
$180 Triple Occupancy
$205 Quadruple Occupancy

Special parking rate for High Noon dealers staying at the Hyatt:
This is what the Hyatt is offering: They will credit $7 per day parking charge for any overnight attendee that has an oversized vehicle parked in the (Plaza East Garage) CPEG lot of the Convention Center. (Guest will need to present receipt each day to front desk) We recommend that you call the Hyatt ahead of time to verify this & get any updated information.

Parking:
Once you’ve unloaded, we ask that you get your vehicle back across the street to the Convention Center East Garage, formerly known as the Civic Plaza East Garage (C-PEG). If you have a regular size vehicle, tell the parking attendant you’d like “in & out privileges” BEFORE you pay for the day. At this writing, the cost of parking will be approximately $10 per day. If you have an oversized vehicle or a vehicle pulling a trailer, park in the marshaling yard. You will be charged for the number of spaces you use, and the cost will be approximately $11 per space, per day. Due to limited parking spaces in the yard, there will be no “in & out privileges”.

IMPORTANT: As always, as per the City of Phoenix, you may not stay in your vehicle while it is parked in any of the garages. We will post a list of nearby RV parks on our website.

Your vehicle will not be locked in after hours at any of the garages, nor will you be charged an additional fee, if your vehicle is out of the garage by midnight. After midnight you will be charged for another day.

Parking Locations & Height Restrictions:
For walking routes around construction and most current parking guide, click on this link: http://www.phoenixconventioncenter.com/AGENCY/PHXPLAZA/park.html;for

RV Parks:

1. North Phoenix Campground & RV Park
   2550 W Louise Dr
   Phoenix, AZ  85027-1839
   #623-581-3969/for on-line reservations: www.northphoenixrvpark.com
   $30 per night + tax; $140 weekly + tax; includes electricity, sewer, water, and cable
   
   
2. Covered Wagon RV Park (46 sites)
   6540 N Black Canyon Hwy Lot 53
   Phoenix, AZ  85017
   #602-242-2500
   $30.26 per night; $140 weekly + electricity
   Swimming pool & Laundry room

PHX Convention Center Rules & Regs:

General requirements that pertain to our show:

Phoenix Fire Department Requirements:

• The trade show/exhibit shall be set up as indicated on the approved plan(s).
• All table covers, drapes, signs, banners, acoustical materials, cotton, hay, wood chips, and foam must be fire retardant.
• Oilcloth, tarpaper, nylon, plastic cloth, and certain other plastic materials are prohibited.
• Exits and aisles shall be clear of all obstructions. This includes chairs, tables, displays, etc.
• Aisles shall be a minimum of 10 feet.
• A minimum of 10' total clearance around columns with fire extinguishers.
• Combustible materials such as pamphlets and other paper products shall be limited to a one-day supply and maintained in an orderly fashion inside the booth.
• Combustible materials such as wood crates and EMPTY BOXES shall not be stored in your booth or under your table(s). Boxes & crates can be stored outside on the docks.
• PLEASE WRITE YOUR NAME ON ALL CARDBOARD BOXES & CRATES!
• Firearms: Guns must not be loaded. Absolutely NO AMMUNITION at the show! No Modern Guns!
• Electrical (for those bringing their own electrical cords and/or lighting:
• Non-grounded two wire extension cords are not permitted.
• Extension cords shall not be run under carpet/rugs unless designed to, or is approved by the in-house electricians.
• There shall be a 3- foot clearance between lights and combustibles.
• All electrical cords, devices, and equipment shall be free from defects.
• All electrical cords in the path of travel shall be taped down to prevent tripping.
• PCC Walls: We may not lean anything against, pin, stick, staple, screw, tape, drill, etc, into/onto their walls. (Booth dealers: You may do any of these things to your booth walls).

PCC food & beverage policy:

• No outside beverages, including private labeled water bottles, whether they are single open bottles or in cases. A single (1) sealed bottle of water for personal consumption is allowed.
• No outside alcoholic beverages.
• No outside food, no coolers, lunch box, food sacks, sack lunches or any food products purchased outside of the Phoenix Convention Center.
• If you have special dietary needs, please contact Sandy Brown, Catering Sales Director, Phoenix Convention Center. ph 602-258-1534 ext 223, fax #602-253-4712, or email: Brown-Sandy@ARAMARK.com. If they (concession stand) cannot meet your dietary requirements, she will provide you with an authorization letter to allow outside food & beverage to be brought in. These arrangements must be made in advance.

No Smoking Policy: There is a no smoking policy throughout Phoenix Convention Center, including restrooms. However, there are designated smoking areas.

Important Safety Info for People with Children: Show floor restriction-NO individual UNDER 16 years of age will be allowed on the show floor (our exhibit halls) during load- in and load- out (8:00 am to 5:00 pm Friday, and Sunday after 4pm).

Animals: With the exception of Assistance Dogs, animals are not allowed at the show.

Restrooms: Full access is ensured with extra-wide doors, lower lavatories, raised bowls and handrails in all restrooms.

Docks: Except for the decorators, no one will be allowed to stay parked (daytime or overnight) at either of the docks. No Exceptions!

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